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Job opening in New york

Administrative Assistant -  Administrative Officer 

Deadline for application May 29th, 2023 

Position: Administrative Assistant / Administrative Officer 
Type of employment: Full-time. Time-limited contract (approximately 2 years) 
Starting date: As soon as possible 
Location: Consulate General of Denmark in New York, 666 Third Avenue, 11th Floor, 10017-2201 New York 
Deadline for application: May 29th, 2023 

We are looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our visitors, office personnel, and external partners. 
In order to be successful in this position, you should be solutions-oriented, professional and have excellent written and verbal communication skills. You should thrive in an administrative role and have a unique ability to handle the unexpected. The ideal candidate for the role is a flexible problem-solver, but also someone with a detail-oriented mindset. 
You will be part of the Joint Administration of the Consulate General and the Permanent Mission of Denmark to the United Nations in New York (the two entities are co-located in what we call “Denmark House”). Working in an environment where the agenda can easily change, we are looking for a proactive and independent Administrative Assistant/Officer, who are able to take ownership of tasks and a team player. 


Main tasks and responsibilities as an Administrative Assistant/Officer:

  • You will provide service to visitors, staff, management, and external partners
  • You will ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
  • You will manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
  • You will work on organizational goals while maintaining an efficient, productive, and positive office culture and employee experience
  • You will be working with our on/off boarding of personal
  • You will handle ad hoc administrative tasks

You are:

  • A problem-solver, innovative and solutions-oriented
  • Proactive, you take initiative and follow through
  • Reliable and consistent in your work
  • Customer and service-minded
  • A team player, yet able to work independently
  • Able to work under time pressure and to prioritize
  • Attentive to detail, but also able to see the bigger picture
  • A positive person with a positive approach to handling of assignments  

Requirements for the position:

  • You have professional experience from a similar position or within administration
  • You are fluent in English – written and spoken – and, ideally also in Danish
  • You have ability to work on multiple projects at once and to meet deadlines
  • You are experienced user in Microsoft Office - Excel, Word and Outlook 

Employment conditions:

  • You will be offered full time employment for 2 years on local terms with the possibility of extension
  • You will be employed with a work week of – on average – 37 hours, including a 30 minutes daily lunch break, but you are employed without an upper hours’ working limit. This implies that you must work more than 37 hours a week if your work so requires without receiving compensation for overtime. You must expect longer working hours during peak periods
  • You will be entitled to 5 weeks (25 working days) of paid vacation days per year
  • As part of your salary you will be covered by a workplace pension scheme.
  • You will be offered reasonable coverage of sickness expenses. So will your spouse/partner/children under the age of 26 if you provide for him/her/them.
  • The gross yearly salary for the position – for an employee subject to US income taxation – is 59,000 $. Depending on the candidate’s qualifications, an additional individual allowance may be added

Application and recruitment process

  • To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English to [email protected]. Subject line: “Administrative Officer Application. Your name”
  • Application deadline: May 29th 2023
  • The Consulate General attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability
  • The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment

For any questions regarding this position, please contact Zabrina Kjeldsen at [email protected] or or telephone +1 (917) 291-4151.

About us
The Consulate General is part of the Danish Foreign Service. It is an ambitious, high-paced and dynamic workplace. Along with staff at the Permanent Mission of Denmark to the United Nations we are approximately 80 employees, 16 of whom are posted from the Danish Ministry of Foreign Affairs. We have a flat management structure.

More information about the Consulate General here.